Sponsored Research
Research CCHIP #026
CLARIFICATION OR CHANGE IN PROCEDURE (CCHIP)
Expenses Incurred Near or Post Award Expiration
OVERVIEW
This CCHIP has been developed to define and outline the recommended procedure as it relates to incurring expenses to be allocated to expiring awards.
CLARIFICATION OR CHANGE
The purchase of equipment and computing devices in the last two months of an award or restocking materials and supplies one month before the award expiration with little or no time left for the item to be used for the research conduct is discouraged. These costs will be removed from the award by Sponsored Research during the final reporting of expenditures if there is no written prior approval from the sponsor’s grant management specialist allowing the purchase of equipment and computers, or a justification on the voucher for materials and supplies that specifies the exact nature of the supply and the necessity of incurring the expense in order to complete the project.
CONTACT
Please address your questions regarding this CCHIP to your assigned Sponsored Research Administrator.
RESOURCES
Research CCHIP #018
Sponsored Research Post Award Page
Sponsored Research Contact List
EFFECTIVE DATE
This CCHIP is effective as of the date of revision and rescinds all previous versions pertaining to the Purchasing of Equipment on Sponsored Awards.
ISSUED: October 21, 2021
LAST REVISION: October 21, 2021